1. EVENT PRICING
All prices are per person and are set well in advance of the event start date. Prices include event costs only; they do not include any travel, hotel or food expenses you may incur outside of what the event price is said to include.
2. EVENT PAYMENT & DEPOSIT
Payment can be made by credit card or ACH via the website. if a non-refundable deposit is made, the remaining balance is due no later than 12 weeks prior to the event start date. Participants will receive a reminder email and/or messages in the private Facebook group one week before payment is due. If full payment is not received by this deadline, we reserve the right to cancel your reservation for the event and fill your spot. We will make every effort to avoid this situation by contacting you prior to and on the day of the balance due date.
3. STRICT CANCELLATION POLICY
if you wish to cancel your event participation you must notify Cristena Bagne ("The Host") via email at copictopia@outlook.com. There are NO refunds on deposits. There are also NO refunds paid after the payment deadline mentioned in section 2 above. Exceptions to our cancellation policy cannot be made for ANY reason, including weather, terrorism, civil unrest, health changes, personal emergencies, or otherwise. There is no refund for arriving late or leaving an event early.
If you wish to switch your event participation from in-person to virtual you must notify The Host via email at copictopia@outlook.com a minuium of 30 days before listed shipping day for the event. There are NO refunds on the price difference.
4. TRANSFER POLICY
Reservations cannot be transferred from one event to another.
5. EVENT CANCELLATIONS & CHANGES
The Host reserves the right to make any changes deemed necessary; including, but not limited to arranged transportation, advertised meals, etc. In the event there are too few registrations, The Host reserves the right to change the event from a hybrid to an entirely virtual event, your retreat items will be shipped to you and no refunds will be made. In the rare case of an event cancellation, The Host will offer a transfer to another event (if possible) or a full refund of your payment. The Host is not responsible for any expenses or damages incurred as a result of retreat cancellation or change including preparation costs, airline tickets, travel documents, or other expenses. In the event there is an event change or cancellation, you will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses, or damages (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation or change (including but limited to visa, passport and vaccination charges, or departure, supply purchases, airport, and airline taxes)
8. TRAVEL DOCUMENTS
For event participants outside of the US, all passport holders that require a visa must have at least 6 months of validity on their passport at the time of travel. If travel documents are not in order when entering the US, The Host is not liable for any costs incurred. It is the full responsibility of the participant to have their documents in order to enter the country before departure to the event. If the event is missed due to failure to have proper documents by participants, the normal refund policy stands as seen above in section 3
9. ROOMMATE ASSIGNMENTS
There are no roommate assignments. The participant is responsible for booking their own hotel room and finding a roommate(s) if needed. All hotel costs are the responsibility of the participant. There will be a "looking for roommate" thread in the private Facebook group to help assist participants in finding a roommate.
10. I acknowledge that I have voluntarily enrolled to participate in The Host's event. In consideration of The Host allowing me to participate. I agree to this release of claims, waiver of liability, and assumption of risks. On behalf of myself, my heirs, executors, successors, administrators, and any other person who may have an interest in common law or by operation of statute, I hereby waive any and all claims I or such parties may have now or in the future. I release from liability The Host and any teachers, employees, guides, agents, or representatives ("the releasees") for any personal injury, death, property theft, damage, or loss of any nature suffered by me as a result of participation during the entirety of the event. I release from liability The Host for any cause whatsoever including those arising out of, or in any way connected to, or occasioned by the negligence of the releasees.
11. PERMISSION FOR CAPTURE AND USE
Media is defined as photography, video, written or verbal testimonial, or any other form of capturing a likeness. For valuable consideration received, I grant to The Host the absolute and irrevocable right to unrestricted permission concerning any captured media that she/he has taken or may take of me or in which I may be included with others, to use, reuse, publish and republish in whole or in part, individually or in connection with other material, in any and all publishing platforms now or hereafter known, including the internet and for any purpose whatsoever, specifically including illustration, promotion, art editorial, advertising, and trade, without restriction as to alteration, and to use my name in connection with any use if she/he so chooses. I release and discharge The Host from any and all claims and demands that may arise out of or in connection with and use the media, including without limitation any and all claims for libel or violation of any right of publicity or privacy. This authorization and release shall also inure to the benefit of the heirs, legal representatives, licensees, and assigns of Photographer, Videographer, Interviewer, Editor, as well as the person(s) for who he/she captured the media. I am a legally competent adult and have the right to contract in my own name. I have read this document and fully understand its contents. This release shall be binding upon me and my heirs, legal representatives, and assigns.
14. RELEASE AND WAIVER OF LIABILITY
I hereby agree that I, my assignees, heirs, distributees, guardians, and legal representatives will not make a claim against, sue or attach the property of The Host, their affiliates, teachers, employees, agents or volunteers or any of their affiliated organizations for injury or damage resulting from acts., howsoever caused, by any employee, agent, or contractor, or any of their affiliated organizations, as a result of my participation in The Host's events. I hereby release The Host and any of their agents or affiliated organizations from all actions, claims or demands that I, my assigns, heirs, distributees, guardians, and legal representatives now have or may hereafter have for injury, damage, or death resulting from my participation in The Host's retreats.
I am medically, physically, emotionally, and in all respects fit and able to participate in The Host's events.
I agree I will be fully and financially responsible for my own physical condition and well-being during the event and will follow the safety precautions and instructions of The Host.
By agreeing to the terms outlined here and elsewhere on The Host's website I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation in The Host's event.
This Agreement shall be governed by and construed in accordance with the laws of the State of North Carolina, without regard to its conflict of laws and rules.
If you are attending an event you will be emailed all or part these "Terms of Service" Agreement to digitally sign within 48 hours of registering of an event depending on the type of event and/or participation. If it is not signed within 48 hours, your participation will be denied and monies paid refunded. e has the ability to create beautiful things. We offer a wide range of crafting supplies and tools, as well as workshops and classes to help you develop your skills.
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